Our client is looking for an Administrative Assistant Extraordinaire. You will be spending your day supporting the day-to-day administrative needs of the office.
Your day will be spent doing general admin duties including:
- Proactively creates and maintains effective workflow and communications to accomplish the work in the office
- Manages projects and follows up on action items.
- Responds to phone, email and in person enquiries- providing general information and referring enquiries to appropriate sources based on a broad knowledge of business/office
- Develops and amends correspondence on behalf of the administrator/team members, using Word
- Responsible for generating effective presentations and intermediate level spreadsheets
- Using Outlook, provided proactive and extensive calendar management
- Provides extensive follow up on items as needed
- Maintains confidentiality, tact and respect always
- Supports and provides input to events that are hosted by the company.
- Prepares, gathers and relays confidential information and material on a regular basis
- Assists other Executive Assistants in determining and meeting timelines for various tasks
Qualifications:
- Completion of an office administration diploma, degree or equivalent experience
- Experience working at an IT or healthcare or manufacturing company
- Highly proficient use of Microsoft Office (Microsoft Word, Excel, Publisher, Outlook) and QuickBooks
- Detail oriented and highly organized
- Quick and self-learner
- Capable of managing and delivering large volumes of work generated
- Ability to be flexible, adaptable and comfortable with taking initiative to meet tight deadlines
- Strong work ethic, integrity and tolerance of stress created by a busy and dynamic environment
Number of Positions: 6
